About Course

About the Program

Accounts Payables for Finance is a results-driven training built for modern finance teams. It equips participants with practical skills to manage payables efficiently, reduce processing time and enhance financial controls. The course covers invoice workflows, fraud risk management, vendor negotiations and the use of automation to drive performance.

Training is offered in-person, virtually or on-site. Participants earn a Certificate of Completion at the end of the program.

Course Objectives

By the end of this (Accounts Payables for Finance Training) course, participants will be able to:

• Understand the key functions, principles, and objectives of an effective accounts payable system.
• Streamline invoice processing and payment cycles while minimizing errors and delays.
• Implement strong internal controls and fraud prevention mechanisms in AP operations.
• Use performance metrics and reporting to monitor and optimize AP performance.
• Leverage digital tools and automation technologies to improve AP efficiency.
• Develop effective vendor relationships and negotiate favorable payment terms.

Target Audience

• Accounts Payable Officers and Clerks
• Accountants and Finance Officers
• Procurement and Supply Chain Professionals
• Finance Managers and Controllers
• Internal Auditors and Compliance Officers
• ERP/Finance System Support Staff

Course Modules

Module 1: Foundations of Accounts Payable

• Definition and scope of AP
• Key responsibilities and role in financial operations
• The AP cycle: from procurement to payment
• Linking AP to cash flow and working capital management

Module 2: Invoice Handling and Processing

• Standard operating procedures for invoice verification
• Three-way matching: purchase order, invoice, and receiving report
• Dealing with discrepancies and duplicate invoices
• Handling credit notes, discounts, and returns

Module 3: Vendor Management and Relationship Building

• Onboarding and maintaining vendor records
• Communicating with suppliers effectively
• Negotiating better payment terms and discounts
• Evaluating supplier performance and compliance

Module 4: Internal Controls and Risk Mitigation in AP

• Preventing fraud in accounts payable
• Segregation of duties and audit trails
• Approval workflows and authority limits
• Common AP errors and how to avoid them

Module 5: Automation and Digital Tools in AP

• Overview of AP automation tools and platforms
• Electronic invoicing and digital payment systems
• Integrating AP with ERP and procurement systems
• Using OCR, RPA, and AI for faster processing

Module 6: Reporting, Analysis, and KPIs

• Key AP metrics and benchmarks (e.g., Days Payable Outstanding)
• AP aging reports and cash requirement forecasting
• Exception reporting and analysis of delays
• Monthly and year-end AP closing procedures

Module 7: Best Practices and Continuous Improvement

• Global trends and emerging practices in AP
• AP policy and procedure documentation
• Training and upskilling AP teams
• Aligning AP strategy with organizational goals

Delivery Method

This program is taught through a mix of practical activities, theory, group work and case studies. Training manuals and additional reference materials are provided to the participants.

CERTIFICATION

Upon successful completion of the training, participants will be awarded a certificate of course completion

Related Courses

Mastering Advanced Budgeting and Cost Control Techniques

Fundamentals of Accounting Principles Training