About Course

Automation of Records and Information Systems Training

Category: Management and Administration Training

Overview

The Expedition

About the Program

The Automation of Records and Information Systems course provides participants with the knowledge and skills to design, implement, and manage automated systems for records and information management. With organizations increasingly moving towards digital transformation, automating records processes ensures efficiency, accuracy, compliance, and cost-effectiveness. This program blends theoretical frameworks with hands-on application of automation tools and technologies to enhance organizational productivity.

Objectives

By the end of this Automation of Records and Information Systems course, participants will be able to:

Understand the concepts, benefits, and challenges of automation in records and information management.
Design workflows for automating key records processes.
Select and implement automation tools and systems suited to organizational needs.
Apply best practices in system integration, data migration, and interoperability.
Ensure compliance, security, and sustainability in automated records systems.
Leverage emerging technologies such as AI, RPA, and cloud computing for automation.

Target Audience

This training is suitable for:

Records managers and archivists.
IT officers and system administrators.
Knowledge and information management professionals.
Compliance and governance officers.
Office administrators transitioning to automated systems.

Training Duration

Classroom: 5 Days

Online: 7 Days

MODULES

Module 1: Introduction to Records Automation

The concept of automation in records management
Drivers and benefits of automation in organizations
Challenges and risks in automating records systems
Case studies of successful automation initiatives

Module 2: Designing Automated Workflows

Identifying processes suitable for automation
Workflow mapping and process redesign
Automating records capture, classification, and indexing
Automating approvals, tracking, and archiving processes
Tools for workflow automation (SharePoint, MS Power Automate, etc.)

Module 3: Technologies and Tools for Automation

Electronic Document and Records Management Systems (EDRMS)
Cloud-based automation platforms
Robotic Process Automation (RPA) in records management
AI and machine learning for intelligent records processing
Integration of automation tools with existing systems

Module 4: System Implementation and Integration

Requirements gathering and system specifications
Data migration and interoperability considerations
Vendor selection and implementation strategies
Testing and quality assurance in automated systems
Change management for automation adoption

Module 5: Compliance, Security, and Risk Management

Legal and regulatory frameworks for automated records systems
Data protection and privacy issues in automation
Cybersecurity in automated systems
Risk assessment and mitigation strategies
Disaster recovery and business continuity planning

Module 6: Emerging Trends in Records Automation

Artificial Intelligence and Natural Language Processing in records systems
Blockchain applications in secure records management
Cloud computing and hybrid automation models
Smart records management with IoT-enabled systems
Future outlook: automation in the era of digital governance

Delivery Method

This program is taught through a mix of practical activities, theory, group work and case studies. Training manuals and additional reference materials are provided to the participants.