About Course

This Effective Meeting Management Training equips participants with the skills to plan, lead, and follow up on meetings with clarity and purpose. From setting clear agendas to managing disruptions, the program covers every stage of meeting preparation and execution. Participants will learn how to design engaging meeting spaces, leverage technology, define roles, and ensure accountability. With a focus on practical tools and strategies, this training transforms meetings into results-driven sessions that save time and improve team performance.

The program is offered both online and in-person and includes a certificate of completion.

Program Objectives

By the end of this Effective Meeting Management Training, participants will be able to:

• Plan structured meetings with clear objectives and outcomes
• Prepare and organize meeting logistics effectively
• Choose and set up suitable meeting environments
• Utilize electronic tools to enhance communication and efficiency
• Understand and assign key meeting roles and responsibilities
• Lead meetings with confidence, maintaining focus and productivity
• Manage disruptions and conflicts with professionalism
• Record and distribute meeting minutes accurately
• Implement strategies to keep meetings engaging, short, and effective

Training Period

• Classroom: 5 Days
• Online: 7 Days

Target Audience

• Administrators,
• Secretaries, and
• All employees who may be set to chair or facilitate meetings or sessions.

Training Modules

1: Planning the Meeting

• Identifying who should attend
• Selecting the appropriate venue
• Drafting a clear and focused agenda

2: Preparation for the Meeting

• Organizing necessary materials
• Deciding between electronic or physical invitations
• Scheduling and logistics management

3: Preparing the Meeting Space

• Minimum requirements for an effective meeting environment
• Optional enhancements to improve experience
• Choosing optimal room layouts for productivity

4: Electronic Aids and Devices

• Tools and technology options
• Planning for contingencies
• Testing and ensuring functionality before the meeting

5: Roles and Responsibilities

• Duties of the chairperson, minute taker, and attendees
• Differences between large and small meetings

6: Chairing the Meeting

• Starting meetings positively
• Managing the agenda effectively
• Using “parking lots” for off-topic items
• Staying on schedule and managing overtime
• Holding participants accountable

7: Managing Disruptions

• Handling late arrivals and early exits
• Managing mobile phone and device use
• Controlling off-topic discussions
• Conflict resolution strategies

8: Minute Taking

• Understanding the purpose and structure of minutes
• Techniques for accurate minute taking
• Reviewing minute templates
• Closing the meeting and documenting follow-up actions

9: Maximizing Meeting Effectiveness

• Keeping meetings concise and under one hour
• Engaging participants through gamification
• Using incentives such as prize draws to boost participation

Delivery Method

This program is taught through a mix of practical activities, theory, group work and case studies. Training manuals and additional reference materials are provided to the participants.

Certification

Upon successful completion of this Effective Meeting Management Training, participants will be awarded a certificate of course completion

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