About Course

Electronic Government Procurement Training

Category: Procurement and Logistics Training

Overview

The Expedition

About the Program

Electronic Government Procurement Training is designed to equip professionals with the knowledge and tools required to modernize public procurement systems. This program explores the shift from traditional paper-based methods to digital platforms, emphasizing the benefits of efficiency, transparency, and accountability. Participants will gain a deep understanding of the legal and policy frameworks that support e-GP systems, as well as the technical and functional requirements necessary for successful implementation. Through real-world insights and best practices, the training prepares participants to manage change, evaluate e-GP solutions, and lead digital procurement reforms in line with global standards.

The program is offered both online and in-person and includes a certificate of completion.

Program Objectives

Demonstrate a comprehensive understanding of the need and the importance of electronic government procurement
Comprehend the legal, policy, and regulatory framework within which e-GP systems have to operate
Suggest Valuable insights to facilitate the transition from traditional paper-based procurement systems to e-GP
Participate in the Selection of the e-GP system and match its technical and functional specifications with state needs and objectives
Enhance the capacity of the organization and support change management processes
Elaborate on the costs and the value of e-GP reform
Comprehend e-procurement risk management processes
Employ international best practices in the implementation and roll-out of e-GP reform

Target Audience

C-Level Staff in Purchasing, Procurement, and Supply Management as well as Operations and Finance
Project Heads and Managers
Members of Government and Public Sector Agencies who are willing to employ e-GP
Policy Makers and Government Officials who drive public procurement transformation initiatives
IT division heads who are planning to work on the technical implementation of e-GP Systems
Consultants and advisory members who work on e-GP reforms and approaches

Training Period

Classroom: 5 Days
Online: 7 Days

Modules

Module 1

Defining Electronic Government Procurement (e-GP)
Importance of Public Procurement and Government Procurement
The objectives and Key Measurable Benefits of Electronic Government Procurement
Common Misconceptions on e-GP
Electronic Government Procurement Reform and associated Challenges
Policy, Legal, and Regulatory Framework
Centralization, Decentralization, and Institutional Roles
E-GP procurement processes, practices, and Operational Policies
Signatures, Authentication, and Public-Key Infrastructure

Module 2

Strategic Considerations for Government Implementers
The transition from Manual Procurement Process
Choice of e-GP model
Single VS Multiple Systems
Selection of Software and Implications for Implementation
How to Select a system
Scalability, Flexibility, and Customization
Data Considerations and Special Requirements
Change Management and Capacity Development
Sharing Country Experiences

Module 3

Readiness Assessment
Risk Assessment and its Methodology
Strategic and Architectural Alignments
Costs and Values
Using Comparison Chart and Standardized Indicator
Responses, Exceptions, and Detailed Analysis
Developing an e-GP procurement strategy
Leadership and Institutional Structure
The Project Management Unit
A Phased Approach and Piloting
Functional and Technical Specifications
System Availability Issues and the terms of use
Liabilities and Bid Securities

Module 4

Risk Management, Monitoring, and Evaluation
Examples of e-Government Procurement Implementations
Spend Analysis: Acquisition Quadrant and Leverage Quadrant
Spend Analysis: Strategic Quadrant and Technical Quadrant
Procurement Web Portal
Procurement MIS
Interactive Bid forms and Standardized Procurement Documents
Security: Encryption of Bids and Authentication
Security: Governance and Public-Key Infrastructure
Authorization, Confidentiality, Non-repudiation, and Integrity

Module 5

User Security and Administration
User Profile and Authorization Management
Server Certificate, Storage, and Time Stamping
Reporting, Logging, and Monitoring
Search Engine and Technical Interoperability
Application Interfaces and Technical Standards
Multilingual Requirements
Usability and Online Help
Risk Management: Reliability, Scalability, and Availability
Risk Management: Performance Assessment
Hardware
E-GP from a supplier perspective

Delivery Method

This program is taught through a mix of practical activities, theory, group work and case studies. Training manuals and additional reference materials are provided to the participants.