Electronic Government Procurement Training

Electronic Government Procurement Training

About the Program

Government agencies all around the world have initiated the implementation of e-GP systems to help them reduce operational costs, exercise greater control over purchasing, and improve the image by mitigating corruption and fraud. Electronic government procurement, also known as e-GP, can overcome the barriers of time and space, increase the level of transparency in procurement processes, and widen access to new markets and information. E-GP is an innovative solution that incorporates information and communication technologies (ICT) and streamlines public procurement processes for greater efficiency and development.

Program Objectives

• Demonstrate a comprehensive understanding of the need and the importance of electronic government procurement
• Comprehend the legal, policy, and regulatory framework within which e-GP systems have to operate
• Suggest Valuable insights to facilitate the transition from traditional paper-based procurement systems to e-GP
• Participate in the Selection of the e-GP system and match its technical and functional specifications with state needs and objectives
• Enhance the capacity of the organization and support change management processes
• Elaborate on the costs and the value of e-GP reform
• Comprehend e-procurement risk management processes
• Employ international best practices in the implementation and roll-out of e-GP reform

Target Audience

• C-Level Staff in Purchasing, Procurement, and Supply Management as well as Operations and Finance
• Project Heads and Managers
• Members of Government and Public Sector Agencies who are willing to employ e-GP
• Policy Makers and Government Officials who drive public procurement transformation initiatives
• IT division heads who are planning to work on the technical implementation of e-GP Systems
• Consultants and advisory members who work on e-GP reforms and approaches

Training Period

• Classroom: 5 Days
• Online: 7 Days

Modules

Module 1

• Defining Electronic Government Procurement (e-GP)
• Importance of Public Procurement and Government Procurement
• The objectives and Key Measurable Benefits of Electronic Government Procurement
• Common Misconceptions on e-GP
• Electronic Government Procurement Reform and associated Challenges
• Policy, Legal, and Regulatory Framework
• Centralization, Decentralization, and Institutional Roles
• E-GP procurement processes, practices, and Operational Policies
• Signatures, Authentication, and Public-Key Infrastructure

Module 2

• Strategic Considerations for Government Implementers
• The transition from Manual Procurement Process
• Choice of e-GP model
• Single VS Multiple Systems
• Selection of Software and Implications for Implementation
• How to Select a system
• Scalability, Flexibility, and Customization
• Data Considerations and Special Requirements
• Change Management and Capacity Development
• Sharing Country Experiences

Module 3

• Readiness Assessment
• Risk Assessment and its Methodology
• Strategic and Architectural Alignments
• Costs and Values
• Using Comparison Chart and Standardized Indicator
• Responses, Exceptions, and Detailed Analysis
• Developing an e-GP procurement strategy
• Leadership and Institutional Structure
• The Project Management Unit
• A Phased Approach and Piloting
• Functional and Technical Specifications
• System Availability Issues and the terms of use
• Liabilities and Bid Securities

Module 4

• Risk Management, Monitoring, and Evaluation
• Examples of e-Government Procurement Implementations
• Spend Analysis: Acquisition Quadrant and Leverage Quadrant
• Spend Analysis: Strategic Quadrant and Technical Quadrant
• Procurement Web Portal
• Procurement MIS
• Interactive Bid forms and Standardized Procurement Documents
• Security: Encryption of Bids and Authentication
• Security: Governance and Public-Key Infrastructure
• Authorization, Confidentiality, Non-repudiation, and Integrity

Module 5

• User Security and Administration
• User Profile and Authorization Management
• Server Certificate, Storage, and Time Stamping
• Reporting, Logging, and Monitoring
• Search Engine and Technical Interoperability
• Application Interfaces and Technical Standards
• Multilingual Requirements
• Usability and Online Help
• Risk Management: Reliability, Scalability, and Availability
• Risk Management: Performance Assessment
• Hardware
• E-GP from a supplier perspective

Delivery Method

This program is taught through a mix of practical activities, theory, group work and case studies. Training manuals and additional reference materials are provided to the participants.

CERTIFICATION

Upon successful completion of the training, participants will be awarded a certificate of course completion