About Course

About the Program

This Effective Meeting Management Training equips participants with the skills to plan, lead, and follow up on meetings with clarity and purpose. From setting clear agendas to managing disruptions, the program covers every stage of meeting preparation and execution. Participants will learn how to design engaging meeting spaces, leverage technology, define roles, and ensure accountability. With a focus on practical tools and strategies, this training transforms meetings into results-driven sessions that save time and improve team performance.

The program is offered both online and in-person and includes a certificate of completion.

Program Objectives

By the end of this Effective Meeting Management Training, participants will be able to:

• Plan structured meetings with clear objectives and outcomes
• Prepare and organize meeting logistics effectively
• Choose and set up suitable meeting environments
• Utilize electronic tools to enhance communication and efficiency
• Understand and assign key meeting roles and responsibilities
• Lead meetings with confidence, maintaining focus and productivity
• Manage disruptions and conflicts with professionalism
• Record and distribute meeting minutes accurately
• Implement strategies to keep meetings engaging, short, and effective

Training Period

• Classroom: 5 Days
• Online: 7 Days

Target Audience

• Administrators,
• Secretaries, and
• All employees who may be set to chair or facilitate meetings or sessions.

Training Modules

Module 1: Planning for the Meeting.

• Who Should Attend?
• Where Should it Take Place?
• Writing the Agenda.

Module 2: Preparing for the Meeting.

• What Do You Bring?
• Electronic or Physical Invitations?
• Scheduling and Logistics.

Module 3: Preparing a Meeting Space.

• Minimum Requirements.
• Nice Extras to Consider.
• Choose a Physical Room Layout.

Module 4: Electronic Aids/Devices

• Options to consider
• Having a plan B.
• Decide and Test.

Module 5: Roles and Responsibilities

• The Chairperson.
• The Minute Taker.
• The Attendees.
• Large vs Small Meetings.

Module 6: Chairing a Meeting.

• Positive start.
• The agenda rules.
• Parking lot options.
• Keep the meeting on target.
• Managing overtime.
• Holding attendees accountable.

Module 7: Managing Disruptions.

• Late arrivals/early exits.
• Mobile phones policy.
• Off Topic discussions.
• Conflict resolution.

Module 8: Minute Taking.

• Minutes explained.
• Taking minutes.
• Minute templates reviewed.
• Ending and follow-up action items.

Module 9: Getting the Most from Business Meetings

• Keeping meetings under one hour.
• Meeting gamification.
• Using prize draws.
• Other incentives to consider.

Delivery Method

This program is taught through a mix of practical activities, theory, group work and case studies. Training manuals and additional reference materials are provided to the participants.

Certification

Upon successful completion of this Effective Meeting Management Training, participants will be awarded a certificate of course completion

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